Outreach Rep: Encourage senior living, Councils on Aging, etc. to bring their residents to concerts
Social Media Rep: Update the Facebook page and share publicity notices, create events pages
Friends Chair: Organize a “Friends of CCO” to work with committees and other CCO chairs.
There are a number of tasks which must be performed to keep an orchestra running smoothly. At our present state of developmen the necessary tasks can and are being accomplished with a few orchestra volunteers. In the future we would like to see a somewhat larger contingent of volunteers, some coming from the community. We also plan to develop a set of "user guides" to be used by key volunteers to help them.
The following list of tasks may appear daunting but it should be born in mind that most are already being attended to. Identifying and describing the workload is the first step in making it easier to accomplish a larger work-force and with a minimum of time and effort.
Concert Coordinator: Solicit and Organize volunteers for concerts, including;
Ushers, Greeters, Front of House: people to handle donations, etc. at the table,
Parking lot attendants, etc.
Rehearsal manager: Set up chairs and stands, Store chairs and stands at the end of rehearsals.
Concert manager: Set chairs and stands on stage in concert array, (for Dress Rehearsal and
Performance - work with rehearsal manager. Set up electric keyboard if needed,
make sure the piano and pews are free of materials,
Stage Panels manager: Arrange for a crew (3 people?) to removed the panels on the stage prior to dress
rehearsal and then replace them the Saturday morning after the performance.
(Co-ordinate with the custodian) There is a set of instructions and a box of tools.
Librarian: Secure, sort, collect, and return all music
Locate publishers, prices, rentals, or where to borrow music.
Distribute and collect music at rehearsals and concerts
Keep a record of who has checked out music and locate any unreturned parts.
Publicity Chair: Obtain biography and photos of guest artists
Write and submit articles and calendars to newspapers, etc. one month in advance
Arrange for distribution of flyers
Ad Chair: Solicit advertising from businesses for program book
If ads are not paid with reservation, send bills with proof of ad
Program Publisher: Research and write program Notes for concert program books
Organize programs with desktop publishing software, deliver to printer and deliver to
Fundraising Chair: Organize and manage a coordinated fundraising campaign
Solicit local sponsors for certain concerts/artists.